- Seems like I’m not the only one in the Mac environment that is having this issue lately. I’m on a MacBook and have been running Outlook along with Gmail on Chrome for months with no issue. After the latest update to MS Office, including Outlook, I’m now seeing a draft created for every email I send out of Gmail.
- From Outlook, select “File” “Options“. Select “Mail” in the left pane. In the “Message arrival” area is a setting for When new messages arrive. Check or uncheck the “Play a sound” box. Also ensure the “Show New Mail Desktop Alert” selection is chosen. Check by right-clicking the Outlook icon in the taskbar (near the time).
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When I receive an email from a certain contact or Contact Group, can I get a different “New Email” sound than the default?
You can set a custom sound for a specific contact (or by a variety of any other specific message property) by using a rule.
On your Mac, choose Apple menu System Preferences, click Keyboard, then click Dictation. Click the Shortcut pop-up menu, then choose a shortcut to start dictation. To create a shortcut that’s not in the list, choose Customize, then press the keys you want to use. For example, you could press Option-Z.
- Open the Rules and Alerts wizard:
- Outlook 2007 and previous
Tools-> Rules and Alerts… - Outlook 2010, Outlook 2013 and Outlook 2016
File-> Manage Rules & Alerts
- Outlook 2007 and previous
- Press the New Rule… button and start with a blank rule:
- Outlook 2003
Start from a blank rule - Outlook 2007
Check messages when they arrive - Outlook 2010, Outlook 2013 and Outlook 2016
Apply rule on messages I receive
- Outlook 2003
- In the next screen you can select the conditions.
In our case we select: from people or public group. - In the bottom section, click “people or public group” to select the address(es) from your Address Book.
- Click Next to go to the Actions screen.
- Select the action: play a sound.
- In the bottom section click “a sound” to select a sound file from your computer.
- Note that you should use a wav-file for this.
- Click next to advance to the next screen to set any exceptions when needed.
- Once you’ve done that (or skipped that), click Next to give the rule a name.
- Click Finish and then OK to close the open windows.
Via the “Play a Sound” rule action, you can hear who is emailing you.
Note: You can of course make many variations with this rule. For instance, you can opt to only hear a sound for people who are in your Contacts folder and disable the default sound in Outlook altogether (see below). For this you must use the condition “sender is in specified Address Book”.
Outlook For Mac Create Sound Set 2018 New
Double New Mail Sound
When a new message arrives, you could now hear a double sound; the default Outlook sound and the one we just configured to play via a rule.
You can work around this by disabling the default sound in Outlook and instead create an extra “play a sound” rule with the default Windows Notify Email.wav sound.
Additionally, add the condition “stop processing rules” action to the rule we created for the specific contact and sort the rules in such a way that the rule for the specific contact is listed above the one for playing the generic sound.
To disable the default email sound in Outlook go to;
Outlook For Mac Create Sound Set 2018 Review
- Outlook 2007 and previous
Tools-> Options…-> E-mail Options…-> Advanced E-mail Options…-> section: When new items arrive in my Inbox-> option: Play a sound - Outlook 2010, Outlook 2013 and Outlook 2016
File-> Options-> section: Mail-> option group: Message arrival-> option: Play a sound